Employment Opportunities

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Education & Marketing Administrative Assistant

Posted January 12, 2019

You are...

  • passionate about art & creative education
  • service-focused and detail-oriented
  • a hard-worker and a problem-solver

We are...

  • a fast-growing arts organization that delivers exceptional art experiences to students and patrons of all ages
  • seeking people who want to learn and grow with us
  • a fun and fast paced place to work where we work hard, collaborate, and strive for excellence

Responsibilities

  • Write and distribute email, correspondence memos, letters, and forms
  • Assist in the preparation of reports, invoices
  • Create, update, and maintain class listings across several interfaces
  • Inventory and order classroom supplies
  • Maintain and develop targeted contact lists
  • Maintain and catalog new acquisitions to Center library
  • Maintain, arrange, and re-supply classroom spaces
  • Provide general support to visitors, faculty, students
  • Assist with grant research and Ed-related funding initiatives
  • Assist in the planning and development of Outreach initiatives
  • Assist in organizing and developing various publicity projects
  • Compose and post online content on the company’s website, email, and social media accounts
  • Post and maintain event listings in online community event calendars
  • Assist in monitoring and maintaining marketing schedule
  • Create and maintain online archive of past productions
  • Attend occasional marketing events and disseminate collateral material
  • Interface with patrons, publicity committee, and local media
  • Additional projects and duties as required

Requirements

  • Proven experience as an administrative assistant
  • Knowledge of office management systems, procedures, equipment
  • Proficiency in Google products and MS Office
  • Experience in registration or event ticketing software a plus
  • Experience in marketing programs and social media
  • Excellent time management skills and the ability to prioritize work
  • Excellent written and verbal communication skills (editing experience a plus)
  • Strong organizational skills, focus on detail, with the ability to multi-task
  • Ability to self-direct, take initiative, and collaborate
  • Flexibility and openness to take on new projects and tasks, and work in an ever-changing and growing arts organization
  • Photography skills and/or familiarity with Adobe Creative Suite a plus, but not required

This is a full-time position with benefits, including the following:

  • paid vacation days
  • health insurance stipend
  • free attendance to many arts events
  • the opportunity to learn the ins and outs of a major cultural institution
  • smart, passionate coworkers who care about the arts

Job Type: Full-time

Experience:

  • customer service: 1 year (Preferred)
  • Administrative Assistant: 1 year (Preferred)

Education:

  • High school or equivalent (Required)

Technical Director

January, 2019

Cotuit Center for the Arts is interviewing candidates for a full-time Technical Director. Interested parties should email a letter of interest with CV and qualifications to david@cotuitcenterforthearts.org. Only qualified applicants will be interviewed.

The Technical Director (TD) has the daily responsibility for the technical operations of the theater including lighting, sound, set design and construction, and coordinating necessary maintenance.

The TD works with a great deal of independence and exercises independent judgment in performing a wide variety of duties. This is a full time salaried position reporting to the Executive Director. Hours fluctuate depending on programming activity. Many nights and weekends are required.

Specific responsibilities include but are not limited to:

  • Operates, maintains and safeguards the technical assets of the theater, including supervising the use of lighting, sound, communications equipment, and the use and maintenance of stage facilities.
  • Determines the necessary technical supports, such as lighting, sound, staging, and special needs necessary for events and performances presented at the facility in advance of production dates.
  • Designs, sets up, maintains, and operates lighting and sound systems for theater, dance, music, and other productions and projects; assists guest designers and artists with technical matters.
  • Advises production managers, lighting and sound designers on the technical specifications, costs and usage of technical equipment required for the individual show, and supervises the implementations of approved technical designs.
  • Supervises and assists with set and stage construction and management.
  • Assists in recruiting, training and assignment of volunteer or paid technical staff for individual shows.
  • Orients facility renters and visiting productions to safety, technical characteristics and other areas of facility operations.
  • Monitors the condition of equipment including lighting, sound, and scene shop; arranges for the repair and replacement within budgetary constraints; performs preventive maintenance on equipment.
  • Attends Technical Week rehearsals, in order to supervise and assist in the technical aspects of the mounting the show.
  • Makes recommendations to the Executive Director regarding capital purchases of technical equipment.
  • Possesses a working knowledge of techniques, methods and procedures of theater, dance and music productions and presentations including stage, set, sound and lighting design and implementation; stage management; computerized lighting systems; stage carpentry and appropriate safety precautions and procedures.
  • Establishes and maintains effective working relationships with co-workers, board members and volunteers.

Minimum Qualifications:

  • Bachelor of Fine Arts Degree with an emphasis in Technical Theater, or equivalent professional experience
  • Working knowledge of construction and set design
  • Working knowledge of lighting design
  • Working knowledge of stage rigging
  • Working knowledge of audio and sound reinforcement
  • Working knowledge of stage management/or production management
  • Working knowledge and clear understanding of professional standards of stage safety